Library Administrative Assistant

Company: Medical Careers Institute
Location: Greensboro
Posted on: March 16, 2023

Job Description:

Overview

This position is based out of our Greensboro, NC campus location.

Transform your Career at ECPI University

Since 1966, ECPI University's employees have been dedicated to helping students achieve their academic and career goals through our unique education model. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum.

ECPI University provides a stable work environment, with professional growth opportunities, and competitive benefits. If you are interested in joining us in making a difference in students' lives, we would love to hear from you to discuss the opportunity.

Benefits of Employment

ECPI University provides comprehensive benefits, some of which are highlighted below:

* Tuition scholarship program available to employees and their immediate family members after 90 days of employment
* Competitive compensation and medical/dental benefit plans
* 401(k) participation with possible employer contributions

The Executive Assistant will be responsible for providing a wide variety of professional administrative support and services to the Senior Library Team with optimum levels of effectiveness and accuracy.

Responsibilities

* Interact daily with members of the Senior Library team including the Library Director, Systems librarian and Librarian Council
* Interact with employees, students, alumni and vendors to assist with various activities and requests
* Maintain student change of status and overdue charges for the issuance of reissued textbooks, iPads and library materials
* Schedule internal and external appointments
* Create and maintain reports, spreadsheets and databases, records and files
* Prepare documents, applications and external reporting to meet accreditation and institutional requirements
* Prepare documents for renewal process of the library system periodicals
* Prepare documents for the campus test center reports
* Prepare presentations to assist the Library team as needed
* Oversee and coordinate meetings, reporting alerts, and instruction calendars

Qualifications

Education and/or Experience:

* Bachelor's degree preferred
* Three or more years of experience providing administrative support to executives/upper management

Specific Skills:

* Organized, flexible, self-directed
* High level of interpersonal and customer service skills
* Ability to communicate efficiently and effectively with all levels of the organization
* Ability to handle sensitive and confidential information
* Demonstrate poise, tact, and diplomacy
* Ability to handle multiple tasks in a time sensitive, deadline driven environment and keep details accurate
* Advanced proficiency in MS Office software
* Advanced proficiency in tablets (iPad) and laptops
* Advanced proficiency with internal inventory control systems
* Ability to consistently prepare correspondence, reports and publications of the highest quality
* Ability to establish priorities and meet deadlines
* Ability to work with little or no supervision
* Proficiency with Adobe Acrobat Reader, SharePoint and other office support software
* Proficiency with ID card software systems
* Proficiency with ILS Library management software systems
* Proficiency with proctoring and testing center administration management systems

ECPI University is proud to be an Equal Opportunity Employer.

Keywords: Medical Careers Institute, Greensboro , Library Administrative Assistant, Other , Greensboro, North Carolina