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Administrative Assistant, Engineering

Company: Yoh
Location: Greensboro
Posted on: February 16, 2020

Job Description:

General Summary: Administrative Assistant, Engineering

Duties and Responsibilities:


  • Assists with mailings, filing, and various administrative tasks.
  • Prepares expense reports, travel requests, mailings, and other documents as needed for multiple sales management team members.
  • Prepares presentation materials including spreadsheets, reports, presentations, technical papers, etc.
  • Assists in event planning including scheduling, catering, logistics, etc.
  • Researches, compiles and reports on company data and industry trends.
  • Coordinates travel both domestic and international for multiple team members.
  • Assists in calendar coordination as needed.
  • Additional responsibilities based on operational needs.
  • Regular and irregular communication in Japanese and English with business partners and counterparts.
  • Assists in company benefits coordination and management, tax return procedures and other general affairs assignments about company vehicles, welfare, insurance, housing, banking, driver's license, I-94, SSN, I-9, etc.
  • Special Assignments and additional responsibilities may be added, as needed.


    Education, Work Experience, Certification and/or Licensure:


  • Bachelor's degree or equivalent experience
  • Minimum 2 years' experience as an Administrative Assistant, preferably within a global organization.
  • Must be able to read, write, type and converse in Japanese and English.
  • Prior experience in a business administrative environment preferred.
  • Prior experience in accounting, legal, labor welfare, human resource, or schedule control preferred.
  • Legally authorized to work in the U.S.


    Knowledge, Skills and Abilities:


  • Fluent reading, writing, typing, conversational in Japanese and English.
  • Deep knowledge of Japanese culture.
  • Excellent oral, written, and interpersonal communication skills.
  • Excellent computer Microsoft Suite application (Word, Excel, PowerPoint, Lotus Notes).
  • Must be effective in working in an environment that requires the ability to: multi-task, adapt to frequently changing priorities, and to produce quality and timely deliverables within a setting where the process and procedures may have to be established.
  • Ability to prioritize and execute tasks in a fast paced environment.
  • Strong attention to details.
  • Proven analytical and problem solving abilities.
  • Cultural sensitivity necessary to be effective in a global work environment.
  • Excellent consulting and communication skills.
  • Excellent business and financial acumen.
  • Self-directed and motivated
  • Less than 5% of travel surface or air domestic or international required


    Physical Requirements:


  • Incumbents may be routinely exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
  • Incumbents may be required to stand, sit, squat, walk, bend, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
  • Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
  • Read, hear, speak, and see with no restrictions, as required by job duties.
  • Comprehend and adhere to management directions and/or safety instructions with no restrictions.
  • Effectively communicate in Business English language.
  • Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
  • Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50lbs or more during the work shift, with the use of Company provided "reach assistance technology" or "movement assist technology" (fork-lifts, pallet jacks, pulleys, dolly's, robotics reach equipment, people movers etc.), as required by job duties.


    Recruiter: Shannon Paz (Shannon.Paz@Yoh.com)

    #ESNAE

Keywords: Yoh, Greensboro , Administrative Assistant, Engineering, Administration, Clerical , Greensboro, North Carolina

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